SMOKY MOUNTAIN SHAG CLUB

Minutes of Monthly Board Meeting

May 10, 2006

Location:  Home of June Terrell, 9432 Westland Crossing Way, Knoxville

Attendees:  President Donna Hooks, Secretary Marcia Lawson, and Treasurer June Terrell 

Donna called the meeting to order at 8:00 p.m.

SECRETARY’S REPORT

The minutes of the March 2 Board Meeting and April 1 Quarterly Business Meeting were approved as submitted.  Marcia is to forward a copy to Tom Marsh for our website.

SMOKY MOUNTAIN BOOGIE 2006

Ticket Sales

Tom Marsh has reported to Donna that we had a final tally of tickets sold of 434, with 55 dance clubs and 19 states, plus Canada, being represented. 

Net Proceeds

June reported that we have $5,741.65 in our Boogie account, of which $2500 ($2,000, per June 6/14/06) “seed money” will be returned to our main club account.  

SMOKY MOUNTAIN BOOGIE 2007

Location Options

Music Road Hotel – Easter weekend is our only option for 2007.  They are expanding their dance floor space; work is scheduled for completion by fall 2006.

Gatlinburg Convention Center – Food cost was too much.

River Terrace – Two dance floors, which was determined to be unsatisfactory by most.  

Ticket Prices

The Board voted to keep ticket pricing for 2007 the same as 2006.  (This has since been revised.  Chair Bill Vann called for a meeting with the purpose of discussing ticket pricing for 2007.  This meeting was held on May 22 at Michaels and attended by several club members.  After much discussion, it was agreed that we needed to increase our pricing:  $55 before January 31; $65 afterwards.). 

At this same meeting, Bill Vann suggested that we give away one free Boogie ticket to anyone who has submitted the volunteer survey that was previously distributed.  The drawing for this free ticket will be Saturday, May 27, at Dance Dimensions.           

MISCELLANEOUS

Membership Chair

Marcia is to ask Pat Clark if she would be willing to chair this committee.

Christmas Party 2006

Several options were considered (Concord Yacht Club, Dance Dimensions, Marriott, and the downtown Hilton).  Marcia is to contact the Marriott for available dates. 

April 29 Meeting at Dance Dimensions

Donna reported that there was some discussion about changing our club logo, but it was decided to keep the one we have. 

Bill Vann volunteered to chair the 2007 Smoky Mountain Boogie.    

DANCE LESSONS

Donna reported that the Knoxville News Sentinel offers free advertising space in their Friday issues; she will contact them.

TREASURER’S REPORT

June reported that we have a bank balance of $3,811.41 in our regular club account.       

The meeting adjourned at 8:45 p.m. 

Respectfully submitted,

Marcia Lawson, Secretary 

Approved with one change (see SMB 2006 Net Proceeds):  6/14/06 

Cc to Tom Marsh:  6/20/06