SMOKY MOUNTAIN SHAGGERS

Minutes of Monthly Board Meeting

October 4, 2006

Location:  Home of June Terrell, 9432 Westland Crossing Way, Knoxville

Board Members Present:  President Chuck Kryder, Vice President Dave Mitchell, Secretary Marcia Lawson, Treasurer Janice Davis, and outgoing Treasurer, June Terrell 

Chuck called the meeting to order at 7 p.m., and opened by saying he appreciated the efforts of the previous Board.  Dave thanked June for her dedication and consistent club support.

SECRETARY’S REPORT

The minutes from the August 12 Quarterly Business Meeting and the September 9 Monthly Board Meeting were approved as read and will be forwarded to Tom Marsh for our website. 

TREASURER’S REPORT

June presented a Profit and Loss Statement for the period October 2005 thru September 2006; net income $1,194.21.  She reported that we have a bank balance of $4,559.43 as of October 1 in our General account and $5,116.59 as of August 31 in the Boogie account.  In an effort to make our Treasurer’s Reports available to our club members, it was agreed that Janice will provide copies on Sunday nights at the Holiday Inn.  

The rest of the meeting was spent laying the initial groundwork for the new term by identifying concerns and issues:

Holiday Inn

Chuck will contact the new manager in an effort to establish current mutual expectations.  As he recalls, there was never a written contract made with the Holiday Inn regarding payment of the deejay or the designation of the non-smoking area. 

Christmas Party

Marcia has been told by the Holston Hills Country Club catering manager that if we choose to use someone other than them to cater our meal, we have to select someone from their pre-approved list.  It was suggested that Pat Clark, committee chair, meet with us at our November Board meeting.  The Board agreed to ask George Brown to be our deejay and further agreed to pay him $200 plus provide a tip jar.  

Membership

Janice asked if we could get a current membership list.  Chuck will get the list from Rudy that was compiled to determine voting eligibility in last month’s election of officers.  It was noted that it is time to start planning our annual re-up party.   Chuck has updated the membership applications, to be reviewed further.   

Party Committee

The names of Becky Trewhitt and Pat Clark were both suggested as our new Party chair (or co-chairs) for the whole term.  Marcia will contact both of them. 

Phone Committee

June wants a current membership list so that she can compile a list of those who have e-mail addresses vs. those who prefer to be contacted by telephone.    

By-Laws

Marcia expressed the need for review of the club by-laws.  Chuck recalled that only minor changes have been made since they were first adopted.  This will be discussed further at next month’s meeting and a possible committee chair selected.  To be considered are the need for establishing a procedure for approving membership applications and whether we should require a waiting period between the time that a member joins and when they would be eligible to vote in an election of officers. 

Dance Lessons

Janice noted the need for continuation of weekly dance instruction.  Per Chuck, we may want to explore the possibility of getting some of our members certified by the ACSC to be instructors.   

Hospitality Committee

Dave is to call Carolyn Craft and Karen Sparks to see if they will co-chair this committee.

50/50 Committee

In an effort to do 50/50 on Sunday nights on a regular basis, it was suggested that we recruit members who would be willing to do this one week per month for the whole year.    

Newsletter

The names of Michael Croyle and Melinda Basler were suggested as chair.  

Outstanding Fundraisers

June and Janice will work together to resolve the issue of the book, Shag, the Legendary Dance of the South, which June has.   June stated that we have until the end of the year to submit our payment.  In the meantime, she will continue to sell raffle tickets for this book. 

The meeting adjourned at 8:15 p.m.  The next meeting is to be held November 1; location to be determined. 

Respectfully submitted,

Marcia Lawson, Secretary 

Approved:  10/30/06  

Cc to Tom Marsh:  11/1/06