SMOKY MOUNTAIN SHAG CLUB
Minutes of Monthly Board Meeting
November 2, 2005
Location: Home of June Terrell, 9432 Westland Crossing Way, Knoxville
Attendees: President Donna Hooks, Vice President Bill Hughes, Secretary Marcia Lawson, and Treasurer June Terrell
Donna called the meeting to order at 7 p.m.
SECRETARY’S REPORT
The secretary’s report for the October 5, 2005 Board meeting was approved as submitted. Marcia had a draft of the October 29 open business meeting that was held at Dance Dimensions; the final version will be submitted to the Board members prior to the next Board meeting.
TREASURER’S REPORT
June reported that we have a bank balance of $4,530.31.
NOVEMBER PARTY
Board members discussed pros/cons of having a party in November. Bill will ask Beverly to send an e-mail to members to ask if they would like to have a party on November 26. Bill is to ask Tom about the possibility of providing a password to members so that they can vote on party ideas, dates, etc.
JANUARY RE-UP PARTY/OPEN BUSINESS MEETING
June suggested that we try to get the Concord Yacht Club. Date: January 21, 2006. Donna to call Vickie Eleazer to check availability. Board members also discussed other locations (Elks Club, Moose Club, Tellico Yacht Club – nice facility but long distance).
June suggested asking Smoky Bill to DJ for this event, if he would agree to play requests and do at least one line dance. Fee: ½ of 50/50, but $100 minimum. Donna Hooks is to call him.
Time: 6:00 p.m. for the business meeting, dancing from 7 to 11 p.m. No admission. Members will be asked to bring a covered dish, as in the past.
COMMITTEES
Donna has prepared a questionnaire to be distributed to the membership. The purpose is to recruit members to work on one or more of the numerous committees. The Board members reviewed the questionnaire and made a few suggestions. Bill offered to make further revisions.
The Board focused their discussion on the Membership Committee. Bill will ask Chuck Kryder if he will continue to be our Membership chair. Membership cards for new members: if they join now, the cards will be good through 2006. SOS cards: Donna will check with Judy Vic to try to get in time for our re-up party in January. Donna will fax membership applications to Chuck.
BOOGIE
Board members agreed that we need a greeter(s) for the Boogie, to be stationed at the front entrance. Bill and Tom will go talk to the hotel to clarify what role they are playing in helping with the hospitality. We probably will not hire a security person this year.
The Club may have a monitor and printer for sale, depending on whether the new Membership chair needs one. This will be discussed again later.
The next Board meeting will be Thursday, December 8, at 6:30 p.m. at June’s. The meeting adjourned at 8:30 p.m.
Respectfully submitted,
Marcia Lawson
Secretary
cc: Board Members, Tom Marsh
APPROVED AS SUBMITTED: 12/8/05