SMOKY MOUNTAIN SHAG CLUB
Minutes of Monthly Board Meeting
December 8, 2005
Location: Home of June Terrell, 9432 Westland Crossing Way, Knoxville
Attendees: President Donna Hooks, Vice President Bill Hughes, Secretary Marcia Lawson, and Treasurer June Terrell
Donna called the meeting to order at 7 p.m.
SECRETARY’S REPORT
The minutes of the October 29 Open Business Meeting and tbe November 2 monthly Board Meeting were approved as submitted. Marcia is to forward copies to Tom Marsh so that he can post on our website.
CHRISTMAS PARTY
Marcia is to FAX to Beverly the Marriott’s contract verbiage as it relates to the $250 fine for mis-use of alcoholic beverages in their banquet rooms. It was agreed by the Board that should our club be assessed this fine that the responsible person(s) would be expected to reimburse the club. Marcia will also include the pricing for the cash bar in this FAX to Beverly. Beverly is to disseminate this information to the club members prior to the party.
We will have Boogie and SOS tickets available for purchase at the party. Bill and Donna agreed to take turns doing this. Marcia will do the 50/50 (she will take tickets and aprons, etc).
June will pick up some name tags and have them available at the party.
The Board members reviewed and approved the floor layout as proposed by the Marriott.
BOOGIE
We are placing an ad in the Carefree Times. Ticket sales are still sluggish, but many from our own club have not purchased yet.
Right after Christmas, we need to start buying beer and bottled water. Donna will check with Anqet about getting our club logo imprinted on the water bottles.
The Board briefly discussed the need for liability insurance, but Donna stated that the Music Road Hotel would be responsible for that.
JANUARY RE-UP PARTY/OPEN BUSINESS MEETING
When: Saturday, January 21
Location: Yet to be determined, hopefully the Concord Yacht Club.
Committees: Bill will review the existing questionnaire, revise it, and have it ready for distribution at this event. Donna will ask Tim Starkweather, a new member who has expressed willingness to volunteer, if he will do the Newsletter and/or be Membership Chair.
Calendars: Bill suggested putting together a calendar (as a fundraiser for the club), hopefully to have available at the Re-up party. This calendar will have select out-of-town events (and the associated ticket deadlines), workshops, special events, etc. Bill suggested that all the Board members be on the lookout for good pictures of club members at these various parties to add interest to the calendar.
Club Shirts: Bill will ask Tom Marsh to bring one or two samples to this event and be available to take orders for purchase.
TREASURER’S REPORT
June reported that we have a bank balance of $4,617.84.
The meeting adjourned at 8:30 p.m. The next Board meeting will be on Wednesday, January 4, at June’s at 6:30 p.m.
Respectfully Submitted
Marcia Lawson, Secretary
APPROVED AS READ 1-6/06.